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Board Meeting Minutes 6/21/2010
BOMA GREATER HUNTSVILLE
BOARD MEETING MINUTES
June 21, 2010
PRESENT:
Marshanne Castro, Brenda Conville, Roy Hanlin, Laurel Bailey, Keith Lowe were present and Bernie Scott joined by phone.
OPENING:
Minutes from the May 24, 2010 meeting were approved with the correction from the Treasurer’s Report. Roy Hanlin reported that the IRS form for the name change has not been submitted, as the IRS requires the approved form from the Alabama Secretary of State’s office be submitted with the form. We have not yet received the returned form from the secretary of State’s office.
OLD BUSINESS:
Roy will be attending the national conference this weekend in order to represent the local association during the vote on accepting the local association into the national organization. The vote will take place on Sunday afternoon.
NEW BUSINESS: The name change is in effect as a result of the vote taken at the last board meeting. The website is currently operational under both names. The November board meeting will be held on November 15th since the meeting would fall on the Monday of Thanksgiving week.
OFFICER/COMMITTEE REPORTS: No report.
PROGRAMS/SOCIAL COMMITTEE: Angel Chambers will be coordinating the December 8th holiday event. We decided that all the speakers for the year will be invited in addition to the general membership. This meeting will likely be a buffet style meal and will be held at lunch. Mayor Tommy Battle will be the speaker for the July meeting which will be held at the Smokehouse Restaurant at Bridge Street. We still need speakers for the August, September, and October meetings.
SECRETARY: No report.
TREASURER: Roy reported that as of June 21, 2010, we have $16,516.01 in our account.
ALLIED REPRESENTATIVE: Bernie will make an announcement for member spotlights at the meeting on Wednesday and will provide an announcement for the email distribution list for the July meeting as well.
NOMINATING COMMITTEE: Marshanne will develop and chair the nominating committee for the upcoming slate of officers. The slate will be presented and nominated at the September meeting, the slate and any nominees from the floor will be voted on at the October meeting. The new officers will take office in January.
BOMI EDUCATION/SEMINARS: Jason was not in attendance but Marshanne reported that he had contacted BOMA national to obtain Webinar information for presentation to the membership and guests. The cost of the Webinar is $125 and this could be a method of raising funds for the local association.
MEMBERSHIP: The email distribution for July and subsequent meetings will be sent to members only. It was determined that once a year we will conduct a membership recruitment event in order to attract new members. Each member should be providing prospect to the chair of the Membership Committee, Sharon Layne, for invitations to be sent.
LEGISLATIVE: No report
TOBY/MEMBER AWARDS: No report
GOLF: Marshanne will chair the golf tournament to be held in 2011.
COMMUNICATIONS: Both websites are operational for the time being. The former website will be phased out at some point. Keith will bring a laptop to the August meeting to demonstrate the usage of memberhub.com
CIVIC EVENTS/CHARITABLE: We discussed a fundraiser or making a donation from funds available for the holiday event on December 8th. No decisions were made.
CLOSING: The next meeting will be Monday, July 26, 1010, at InterSouth Properties. The next membership luncheon is Wednesday, July 28, 2010 at the Smokehouse. Mayor Tommy Battle will be the speaker.
ADDITIONAL COMMENTS: No report.
